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Project Assistant

The project assistant will work with and support the project managers in the organisation and report to the line manager who is part of the work planning team. Relations will be maintained most intensively with project managers but also with other staff in the Netherlands office, as well as with staff from the office network.

Overall Job Purpose

Provide administrative, reporting, financial and logistical support to project managers to ensure the timely, effective and efficient implementation of projects within Wetlands International.

Responsibilities and tasks

  • Prepare draft contracts for consultants and subcontractors and monitors the terms and approval of the payments. Monitor processing, filing and timely implementation of the contract, signal deviations and ensure follow up by appropriate staff.
  • Prepare draft project budgets, monitor budget expenditure and prepare invoices and transfer requests.
  • Together with finance provides up-to-date overviews in terms of hours and budget monitoring and presents implications to the project manager.
  • Compile information to facilitate project reporting by the project manager.
  • Contribute to timely (quarterly) IATI reporting according to DGIS standards.
  • Suggest improvements on internal project procedures
  • Prepares project meetings, records the action points and minutes, and monitors their follow-up.
  • Ensure project archiving, maintain contact database in line with the applicable procedures and with the aid of automated systems.
  • Contribute to project proposal development with collecting CVs, track record, and proposal forms, updating the funding opportunities in automated system.
  • Support the logistical organisation and coordination of workshops, Communities of Practice and (electronic) meetings (e.g. steering group, stakeholder meetings, and conferences) abroad and in the Netherlands; makes reservations and aligns with location, co-ordination of registrations and cancellations, co-ordination and planning of travel and accommodation of participants. Puts it in advance to the project manager for approval.

 Skills and experience

Essential:

  • HBO thinking and working level in administration, secretariat and logistics. At least five years of experience in a similar position working in an international context
  • Able to work accurately and systematically (planning & organising), and know how to prioritize urgent and important tasks in consultation with relevant colleagues.
  • Solution-oriented and connecting person and can easily switch between different levels and departments.
  • Excellent computer skills (excel, word, project administration, online document sharing systems, intranet)
  • Excellent written and verbal communication skills
  • Excellent written & spoken English
  • Excellent social skills, team player, specifically in a cultural diverse environment; experience in working with different cultures
  • Pro-active, ‘hands-on’ attitude
  • Stress Resistant

 Preferred:

  • Interest in working in an international multi-cultural environment
  • Active interest in current environment and development matters
  • Experience in book keeping would be an advantage
  • Working knowledge of Dutch, French or Spanish is an asset

Job Offer

  • Part-time job, 32 hours per week (It’s 36 hours per week for a full-time job in Wetlands International).
  • Salary scale 7-8 of Wetlands International (Euro 2.238 – Max. 2.850 based on a fulltime contract).
  • Contract duration: 1-year contract with intention of extension.
  • Location: Head Office in Ede- Wageningen, The Netherlands.
  • Start date: a.s.a.p.

How to apply

To apply for the post, please send an application email with

Project Assistantas the subject to [email protected]

with the below two documents in English:

  • a letter of application (no more than 2 pages) stating your motivation for this position and your demonstrated skills and experience for this post,
  • your resume /CV (no more than 3 pages).

Deadline for the application: 22 october 2017.


Governance Manager & Secretary to the CEO

Purpose of the Role

The Governance Manager & Secretary to the CEO supports the Management Team, Supervisory Council, Board of Association, Members of the Association and is the secretary to the CEO. The jobholder is the ‘linking pin’ between CEO, and the Supervisory Council, Head of Offices and the Board of Association and will act as focal point for external stakeholders such as partners and donors.

The incumbent will report directly to the CEO.

Responsibilities

As a Governance Manager:

(S)he will support the main governance bodies of the global organisation, participating in key meetings, prepare documents, plans and prepares presentations that help to record decisions and communicates with internal and external participants as necessary to facilitate follow up.

Actively managing information flow and engaging stakeholders in relevant dialogues, through meetings and use of IT systems for collaboration, is a key function. The job holder will provide support on progressing key policy and legal processes for the Management Team and the Supervisory Council/BoA.

(S)he will actively be involved in ensuring that the Management Team is informed about developments that are of relevance to the performance of the organisation and recommend approach for enhancement when applicable. This may require analysis of project progress reports.

(S)he acts as the focal point for members of the Wetlands International Association. (S)he develops and maintains the membership policy and shares information and news, responds to enquiries, and arranges and supports meetings of the Association.

As Secretary to the CEO:

(S)he prepares documents and presentations, carries out relevant background research, arranges meetings and facilitates the involvement of relevant staff and partners. (S)he will monitor the importance, urgency and confidentiality questions of (inter) national contacts and prepare responses to requests to the CEO (emails/ presentations/ internal information gathering). (S)he estimates the priority of questions and answers or re-directs operational questions, taking the sensitivity of information into consideration and assesses whether it is necessary to involve the CEO before providing information.

The jobholder will oversee travel, meeting and field visit arrangements for the CEO and Supervisory Council, Head of Offices and the Board of Association, ensuring quality of experience as well as efficiency. (S)he will supervise the work of the assistant.

Profile

The Governance Manager & Secretary to the CEO is a self-motivated, resourceful, dynamic and effective team member whose communications and actions facilitate the work of the governance bodies and the CEO. The successful candidate will be able to think and act fast, being able to adapt to changing situations and priorities, and will take pride in supporting others to achieve their goals. The jobholder will have demonstrated ability to work effectively with contacts and colleagues at all levels, both internally and externally, in an international setting.

As a dynamic, calm and creative, person (s)he keeps the overview and switches rapidly between tasks and responsibilities. (S)He has the ability to work well with the different international relations of all levels of management and staff, mobilizing people. Being discreet, loyal and a real team player, quick-witted, a strong communicator and standing firm in his/her shoes.

(S)he has a relevant (post)university education and knows the context that Wetlands International operates in: the key players, conventions and events.

(S)he has demonstrated abilities in researching and preparing documents for a range of purposes, and organising international meetings with a technical agenda. (S)he has effective skills in analysing and interrogating data and information, making effective judgements and building and maintaining effective contact networks.

(S)he is inspirational and enables and supports (board)members and staff to pursue the objectives of Wetlands International.

Essential qualifications, experience and skills

  • Bachelor’s or Master’s degree in a relevant field
  • Knowledge, familiarity and interest in issues related to water resource management, biodiversity, environment and development; understanding of the key issues in mentioned fields.
  • Minimum five years’ experience in supporting Executives and Boards, including the preparation of presentations and documents.
  • Excellent writing skills; demonstrated ability to compose and understand written materials and proficiency in taking minutes and preparing accurate, selective documentation.
  • Time Management skills.
  • Use of collaboration platforms for shared document preparation.
  • Proficient skills using computer software/technology and proficient to advanced computer skill using Microsoft Office software (Word, Excel, PowerPoint, Outlook).
  • An excellent command of written and spoken English and able to operate in one or more additional European language.
  • Excellent interpersonal and verbal skills and ability to build relationships with a variety of external and internal stakeholder (staff, board members, external partners, donors etc.), from a range of cultures.
  • Demonstrated ability to work effectively in small teams, with awareness and respect of different cultures.
  • Willingness to travel occasionally.
  • Flexibility in working hours.

Preferred experience and skills

  • International experience or working experience in developing countries.
  • Additional language skills (French, Spanish).
  • Experience of working with a multi-cultural organisation with multiple international entities.

Job Offer

  • Full time (36 hours) 5 days a week.
  • Salary scale 12 of Wetlands International (Euro 3.539 – Max. 4.913 based on a fulltime contract).
  • Relocation package or 30% tax deduction can be considered when eligible.
  • Contract duration: 1-year contract with intention of extension.
  • Location: Head Office in Ede-Wageningen, The Netherlands.
  • Start date: a.s.a.p.

How to apply

Please send a letter of application stating the skills and approach that you would bring to the post with your CV/resume (no photos) in strict confidence by email only to: [email protected]

Please ensure that they are sent as Word documents with the titles “your name cover letter” and “your name CV” Please put “Wetlands- Governance Manager” in the email subject line.

 

Deadline for applications: Sunday 20th October 2017


Programme Head, Climate-smart Land Use

Currently OxfordHR is working on an overview of the responses and is preparing a selection for the first job interview.


Programme Director Mangrove Capital Africa programme

Currently OxfordHR is working on an overview of the responses and is preparing a selection for the first job interview.


Communications Intern

Position: Communications Intern
Reporting to: Communications Officer and Head of Communications and Advocacy
Full-time: 36 hours per week
Location: Head office in Ede, Netherlands
Duration: 6 months
Preferable Start: ASAP

About Wetlands International

Wetlands International is a worldwide, not-for-profit organisation dedicated to safeguarding and restoring wetlands for people and nature. By safeguarding and managing wetlands better, we help to reconcile conflicts over water, reduce the risks and impacts of floods and droughts, meet future food needs and tackle climate change. Our organisation is made up of a network of 20 offices, with staff working around the world.

About the role

We’ve lost 64% of our wetlands since 1900, and much of the rest have been degraded. Nature that depends on freshwater is in a major decline. As wetland loss continues, people’s livelihoods suffer too. The demand for water, land and food increases and climate change intensifies. Wetlands are under pressure.

Do you want to be part of the only global organisation dedicated to tackling this issue? Then join us! As a Communications Intern you will be helping to communicate the urgent need to conserve wetlands. Through our website, social media, publications and events you will help raise the profile of wetlands on a global scale, ensuring our partners, governments and businesses take action for wetlands.

Tasks

  • Maintain the Wetlands International website, including but not limited to editing and uploading content, providing support to staff across the network, troubleshooting technical issues
  • Support the rollout of a new website to our offices, including but not limited to uploading content, troubleshooting technical issues and liaising with the external web development company
  • Adding content to our social media channels (Facebook, Twitter, LinkedIn and YouTube), including writing short, impactful messages to accompany content
  • Compile the monthly newsletter using MailChimp
  • Support the Communications Officer in coordinating the editing, design and printing of publications, including liaising with external designers and printers
  • Support the organisation of the Global Members and Stakeholders Meeting (this event takes place every four years and brings together our members and other important stakeholders to address the challenges and opportunities facing wetlands), including but not limited to promoting the event on social media
  • Support the Communications Officer in developing and building a global photo database
  • Design work including social media postcards, flyers and typesetting reports

Essential skills and experience

  • A Bachelor’s degree in Communications, Journalism, Media or related degree
  • Tech savvy (knowledge of WordPress, social media, MailChimp, Adobe Creative Suite)
  • Able to work independently but also a team player
  • Excellent time management skills and highly organised
  • Creative and hands-on approach
  • Optimistic approach to tackling challenges
  • Native or near-native English speaker

How to apply

To apply, please contact [email protected]


Support the launch of the Wetlands International China website

Position: Website volunteer
Reporting to: Communications Officer
Full-time/Part-time: 4-8 hours per week
Location: Head office in Ede, Netherlands or remotely
Duration: 6 months
Preferable Start: ASAP

About Wetlands International

Wetlands International is a worldwide, not-for-profit organisation dedicated to safeguarding and restoring wetlands for people and nature. By safeguarding and managing wetlands better, we help to reconcile conflicts over water, reduce the risks and impacts of floods and droughts, meet future food needs and tackle climate change. We have 20 offices around the world, including China.

About the role

Our website is one of our most important communications tool and provides the world with a window on the importance of wetlands. You will support the development of a new website for Wetlands International’s China office, helping to communicate the importance of wetlands, and especially Chinese wetlands, to China and the rest of the world.
The Wetlands International China website will be in both English and Chinese (simplified). We need a volunteer who can support us with the translation of training materials, assignments, emails and phone calls – from English to Chinese, and from Chinese to English.

Tasks

  • Translate the Web editor manual (30 pages) to Chinese
  • Translate the website assignments (16 pages) to Chinese
  • Act as a translator for emails between the Head Office Communications Officer and the China office Web editor
  • Act as a translator for phone calls between the Head Office Communications Officer and the China office Web editor

Essential skills and experience

  • Native Chinese speaker able to speak and write in Chinese (simplified)
  • Able to create word documents in Chinese (simplified)
  • Highly fluent in English – spoken and written
  • Able to work independently to a deadline
  • Passion for Wetlands International’s mission

Desired skills and experience

  • Knowledge of website CMS, especially WordPress

How to apply

To apply, please contact [email protected]


Resource Development Coordinator

Currently we are working on an overview of the responses and preparing a selection for the first job interview.


We are urgently looking for a volunteer!

We are currently looking for an enthusiastic volunteer that can help us enter information in the computer program EndNote. Experience with EndNote is not required but preferred.

Are you good at typing and ready to get to work?

Then we are looking for you!

We are looking for someone who is flexibly available on work days. The worktimes are also flexible. We offer a commute allowance of €0,15 per kilometer (for a max of 100 km) or a compensation of €1, – per hour.

Interested? Contact us at [email protected]. We are looking forward to getting to know you and your motivation to come work with us. Your CV is of course always welcome.

For more information about us you can visit our website: www.wetlands.org.


Find out other ways to get involved with Wetlands International.