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Programme Manager Community Resilience

The overall purpose of the job

The Programme Manager is responsible to work with our global teams to develop and facilitate implementation of our portfolio of projects on Resilience and build knowledge, key strategies, global alliances and policy influence on community-based resilience.

Responsibilities and tasks

Programme management

  • Develops, structures and translates operational goals into a vision of program results and suitable program structure and achievable (annual) goals and steers and monitors this on a maximized result, in line with Wetlands International strategy, requirements and country plans (Currently Partners for Resilience program and Upscale Eco-DRR program).
  • Manages the programme budget in accordance to the guidelines and avoids over or underspending
  • Promotes programmatic learning processes and organizes its preconditions

Advocacy

  • Guides and supports the policy/advocacy and communications on Resilience
  • Facilitate and support alignment of global policy programme with regional and country programmes

Relationship

  • Liaises and coordinates with country office teams and Global Office to oversee general quality of and compliance to the programme
  • Represents Wetlands International in relevant meetings with internal and external stakeholders ensuring programme outcomes and monitors the execution of plans, activities and any action arising from it
  • Ensures support for the programme and foresees a network that contributes to the realization of the programme objectives
  • Liaises with government, relevant networks and organizations in alignment with the Advocacy team

Reporting

  • Reports on progress, issues, risks and achieved results (e.g. quality, impact, finances and funding accountability) to ET, steering group and donors

Working relations

  • INSIDE Wetlands International:
  • Management Team, Programme Heads, technical officers, policy/advocacy, communications officers, Monitoring Evaluation Learning advisor, financial officers.
  • Staff from global network of offices in Europe, Africa, Asia and Latin America and Caribbean.

OUTSIDE Wetlands International:

  • Partners for Resilience: NL Red Cross, CARE, Cordaid, RC Climate Centre;
  • UN Environment, NL Ministry of Foreign Affairs, NL embassies, civil society organizations in Africa, Asia, Latin America.

Profile

The Programme Manager has a background that bridges environment and development, including working experience in developing countries, with a solid track record in managing large, multi-region multi- partner programmes. S/he is committed to our mission and relates strongly to our way of working, linking science-based knowledge with field-level implementation and policy/advocacy at different scales. S/he is accurate in relation to project and budget management, reporting and accountability. S/he is strategic, proactive, outspoken and optimistic with a preference for achieving outcomes in collaboration with others. S/he has excellent communication skills, can motivate others and has a coaching and motivational style when leading the project team.

Essential education and experience

  • MSc in relevant field e.g. life sciences, environmental sciences, natural resources management, ecology, hydrology, geography, biology.
  • Proven track record of (at least 5 – 10 years) successful management of partnership programmes in multiple regions, including developing countries.
  • Field experience in connected ecosystem management and community livelihoods development.
  • Proven track record in project cycle management, incl monitoring and evaluation, reporting.
  • Good understanding of role of civil society in representing vulnerable communities within specific national contexts.
  • Good understanding of global policy processes in international fora (e.g. UNISDR, UNFCCC, SDG’s) is desirable.
  • Good understanding of global trends and developments in relation to role of ecosystems in relation to community resilience and disaster risk reduction in a changing climate is desirable.

Core competencies

  • Excellent communication and project management skills;
  • Good coaching and supportive team manager;
  • Result (and quality) oriented;
  • Excellent command of written and spoken English and able to operate in one or more additional languages (e.g. French, Spanish).

Other Aspects

  • Willing and able to travel internationally

Job Offer

  • Part-time/ Full-time job, 32-36 hours per week (It’s 36 hours per week for a full-time job in Wetlands International).
  • Salary scale 12-13 of Wetlands International (Euro 3.550 – Max. 4.927 based on a fulltime contract).
  • Contract duration: 1-year contract with intention of extension.
  • Location: Head Office in Ede- Wageningen, The Netherlands.
  • Start date: a.s.a.p.

How to apply

To apply for the post, please send an application email with “PM Community Resilience” as the subject to [email protected] with the below two documents in English:

  • a letter of application (no more than 2 pages) stating your motivation for this position and your demonstrated skills and experience for this post,
  • your resume /CV (no more than 3 pages, without photos).

Deadline for the application: 14 April 2019

Executive Assistant

The overall purpose of the job

The Executive Assistant – Management Team (MT) is a key person who supports the Global Office MT (3 staff), the Network-wide MT (~10 staff), and the Wetlands International Supervisory Council, acting as the primary contact for these groups internally and towards external parties. The Executive Assistant (EA) also provides daily support to the CEO of the Global Office who is the Chair of both management teams, lead spokesperson and figurehead for the global organization.

Responsibilities and tasks

MT Support

  • Plan, set-up and administer MT and Supervisory Council meetings
  • Manage the conflicting calendar priorities of MT members
  • Take minutes, prepare and monitor action list, and proactively follow up with all parties as appropriate to ensure timely completion
  • Act as the first contact person for the MT, manage their calendars and (as required) electronic correspondence, prepare relevant correspondence or respond on their behalf if required
  • Reference to being CEO and MT connect to HoO

Meetings

  • Participate in key meetings and prepare documents
  • Organize meetings (Annual meeting Global Board, Supervisory Council, Board of Associations, ), arrange logistics, prepare documents, taking minutes, hosting

 Events and Travel

  • Oversee/ support arrangements for travel, meetings and field visit; share information about the logistics, whereabouts, local circumstances, etc. for the CEO
  • Coordinate MT members travel logistics (visa, flight, accommodations)

 Administration

  • Organize the MT workspace (and other related sites) on SharePoint
  • Ensure the administration relating to Office legal documents (GNPA, HoO agreement, registration documents, name certificates), and provide assistance in the registration of new offices, registration brand name
  • Manage the members database and admin/communications

 Other

  • Carry out any other reasonable duties consistent with the aims and objectives of the position

Working relations

  • INSIDE Wetlands International:
  • Global Office and Network Management Teams, Supervisory Council, Board of Association, Members of the Association, Heads of Offices; Office Managers, Global Office staff.
  • OUTSIDE Wetlands International:
  • Management Team contacts and business partners. Council members and wider networks of Wetlands International

Profile

The ideal candidate is a service-orientated, reliable professional, who enjoys juggling multiple tasks at the same time under time pressure. (S)he will be an experienced executive secretary or personal assistant with a preference for working in a dynamic, international office and have affinity with the mission and work of Wetlands International. S/he will have effective personal communication skills and be good at managing relations with people at all levels. The jobholder is the ‘linking pin’ between CEO, and the Supervisory Council, Head of Offices and the Board of Association.

Essential skills and experience

  • 6 or more years’ experience as personal assistant to a senior executive
  • fluent spoken and written Dutch and English
  • interest and ability to comprehend and communicate on the organisation’s work on environment and development
  • excellent written and oral communications including with international relations
  • excellent judgment on how to handle (sensitive) relations and matters arising
  • excellent organisational and time management skills
  • competency in use of key computer programmes, office systems (excellent in use of Excel and Word)
  • experience of working in a multi-cultural office community
  • flexibility, including in working hours

Preferred skills and experience

  • additional language skills, preferably Dutch (French is a plus)
  • experience of working in an NGO
  • active interest in environment and development issues
  • experience of working with an organisation with multiple offices
  • flexibility, including in working hours
  • international experience or working experience in developing countries

Job Offer

  • Part-time/ Full-time job, 32-36 hours per week, 5 days a week (It’s 36 hours per week for a full-time job in Wetlands International).
  • Salary scale 7-8 of Wetlands International (Euro 2.238 – Max. 2.850 based on a fulltime contract).
  • Contract duration: 1-year contract with intention of extension.
  • Location: Head Office in Ede- Wageningen, The Netherlands.
  • Start date: a.s.a.p.

How to apply

To apply for the post, please send an application email with “Executive Assistant” as the subject to [email protected] with the below two documents in English:

  • a letter of application (no more than 2 pages) stating your motivation for this position and your demonstrated skills and experience for this post,
  • your resume /CV (no more than 3 pages, without photos).

Deadline for the application: 14 April 2019

Project Assistant European Association

 Overall Job Purpose:

Provide administrative, reporting, financial and logistical and technical support to the Programme  Manager  to ensure the timely, effective and efficient implementation of the EU Grant within Wetlands International.

Responsibilities and tasks:

  • Prepare draft contracts for consultants and subcontractors and monitors the terms and approval of the payments. Monitor processing, filing and timely implementation of the contract, signal deviations and ensure follow up by appropriate staff and partners.
  • Prepare draft project budgets, monitor budget expenditure and prepare invoices and transfer requests.
  • Compile information to facilitate project reporting by the project manager.
  • Prepares project meetings, records the action points and minutes, and monitors their follow-up.
  • Ensure project archiving, maintain contact database in line with the applicable procedures and with the aid of automated systems.
  • Contribute to project proposal development with collecting CVs, track record, and proposal forms, updating the funding opportunities in automated system.
  • Support the logistical organisation and coordination of workshops, Communities of Practice and (electronic) meetings (e.g. steering group, stakeholder meetings, and conferences) abroad and in the Netherlands; makes reservations and aligns with location, co-ordination of registrations and cancellations, co-ordination and planning of travel and accommodation of participants. Puts it in advance to the Programme Manager for approval.

Working Relations

Inside Wetlands International:

The European Office project assistant will work with and support and report to the Programme  Manager for the EU Grant 2019 within the organization. Relations will be maintained most intensively with the Wetlands International-European Association  team, consultants, association members and project beneficiaries and partners as well as other staff in the Netherlands office from the office global network.

Outside Wetlands International:

Consultants, contracted partner organisations, donors and any other relevant partner in our wider network

Skills and experience

Essential:

  • HBO thinking and working level in administration, secretariat and logistics.  At least five years of experience in a similar position working in an international context, and preferably with experience of EU funded grants or projects
  • Able to work accurately and systematically (planning & organising), and know how to prioritize urgent and important tasks in consultation with relevant colleagues.
  • Excellent computer skills (excel, word, project administration, online document sharing systems, intranet).
  • Excellent written and verbal communication skills.
  • Excellent written & spoken English.
  • Excellent social skills, team player, specifically in a cultural diverse environment; experience in working with different cultures.
  • Service orientated.
  • Pro-active, ‘hands-on’ attitude.
  • Stress Resistant.
  • Willing to travel to Brussels on a monthly basis.

Preferred:

  • Interest in working in an international multi-cultural environment.
  • Active interest in current environment and development matters.
  • Experience in book keeping would be an advantage.
  • Working knowledge of Dutch, French or Spanish is an asset.

Job Offer

  • Part-time job, 32 hours per week, four days a week (It’s 36 hours per week for a full-time job).
  • Salary scale 7-8 of Wetlands International (Euro 2.238 – Max. 2850 based on a full-time contract).
  • Contract duration: 1-year contract with intention of extension.
  • Location: Ede- Wageningen, The Netherlands.
  • Start date: Immediately.

How to apply

To apply for the post, please send a letter of application stating your motivation and the skills that you would bring to this specific post along with your resume /CV by email to [email protected].

Documents must be submitted in English, stated “Project Assistant EUA” in the email subject line. Deadline for the application: April 5th  2019.

Project Assistant

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Our East Africa-office also has interesting vacancies at the moment

https://africa.wetlands.org/en/about-us/vacancies/