About us

At Wetlands International, we are dedicated to safeguarding and restoring wetlands so that these unique habitats are treasured and nurtured for their beauty, the life they support and the resources they provide. We work to conserve and restore diverse wetland systems in all parts of the world, ranging from coastal wetlands such as mudflats and mangroves to freshwater systems all the way up to the mountains, including peatlands, marshes, rivers and floodplains. To make a global difference and ensure sustainable wetland management across land and seascapes, we inspire and mobilize society to act and influence levers of change.

Your role

The Office Assistant is responsible for assistance in running the smooth and efficient operation of all office management and facilities services in the Ede Global Office of Wetlands International. The jobholder will work as part of the Support team of the Global Office, within the Operations group.

Job offer

• Part time 24 hours per week- 3 days (Full time is 36 hours – 5 days per week).
• Gross monthly salary between 2.800 EUR and 3.490 EUR Gross for a full time position, excl. 8%
  Holiday pay (dependent on experience).
• Contract duration: 12 months, with possible expectation of extension.
• Location: Global Office in Ede-Wageningen, the Netherlands (3 office days per week).
  

Tasks and responsibilities

• Manage telecommunication services.
• Provide reception services, including welcoming visitors, handling general enquiries, and managing the
  main office phone and email, presence registration.
• Handle incoming and outgoing mail and courier services and maintain the mail register on a daily basis.
• Maintain and regularly update the contact database.
• Maintain electronic filing systems in SharePoint/Teams and physical files where applicable, in line with organisational procedures.
• Monitor office supply levels and order stationery and other small office consumables as required.
• Support meeting logistics, including room bookings and basic meeting arrangements.
• Coordinate incoming publication requests and dispatch requested materials in collaboration with the Communications Department.
• Coordinate visa applications and arrange travel, accommodation, local transport, and visitor itineraries for staff and guests.
• Perform other relevant duties consistent with the role and the objectives of the position.

Your profile

The ideal candidate must have good communications, organisational skills and be able to deal sensitively and helpfully with a range of enquiries and demands, from a wide range of countries and cultures. He or she must also have the willingness to learn new skills and to extend the range of tasks undertaken. Finally the candidate has the ability to organise their time and work with a level of initiative and do all this in a motivated and pro-active way.

Education, skills, and experience

• Full secretarial qualifications on MBO level and a minimum of one year of relevant experience;
• Working knowledge of MS Office package;
• Knowledge of and experience in correct correspondence in Dutch and English;
• Excellent telephone manners;
• Fluent Dutch language skills, good English language skills.

Working relations

INSIDE Wetlands International: Management Team, Office Manager, Global Office staff; staff from office network.
OUTSIDE Wetlands International: The suppliers of all goods and services to the Global Office, official agencies, partners, Council members and wider networks of Wetlands International.

How to apply

To apply for this vacancy, please send us a resume and an application letter indicating your motivation to Jozefa van der Veen, HR Officer [email protected]. Please mark in the subject: “Office Assistant”. Questions about the vacancy can also be sent to this email address.The application deadline is 31st of March 2026. The first interviews will take place on 7th April 2026.Potential candidates may be contacted before the deadline